TRAVERSE Global v11.1

Payroll Transactions

Use the Payroll Transactions function to enter time ticket information, miscellaneous earnings, miscellaneous employee deductions, or miscellaneous employer costs for each employee. Labor dollars, hours, piece data and employer costs are distributed to the appropriate departments when you post transactions.

Hourly employees are paid exclusively according to the time tickets you enter. Although salaried employees are paid according to the salary you entered on the Employee Information screen's Pay tab, you can use the Payroll Transactions function to enter nonstandard items for salaried employees such as vacation pay, sick pay, bonuses, one-time deductions, etc.

The earnings transaction information you enter is distributed to the department you specify during transaction entry. Employer costs are also distributed to the department you specify during transaction entry.

Note: If you set the option to charge employer taxes/costs to the Home department in the Business Rules function, you cannot change the department ID during transaction entry.

You cannot exceed a salaried employee's salary using transaction entries if you elected to replace wages for salaried employees when you set up the earning code used in the Earning Types function.

  • Click the Import button on the toolbar to open the Import Mapped Data function on the System Manager menu.
  • You can add a new record by clicking the Append button ().
  • Note: You cannot edit a posted Payroll Transaction.

Select an Employee ID from the drop-down list.

ClosedEarnings tab

  1. Edit the Date for payroll transaction earnings, if necessary.
  2. Enter the check Sequence number on which you want to accumulate time tickets. To print separate checks for separate time tickets, enter different sequence numbers for each ticket. To produce one check for two or more time tickets for the employee, enter the same sequence number.
    Note: Leave the default value of 000 to accumulate all time and amounts on one check.
  3. The view-only Posted check box appears with a check if you have posted the transaction.
  4. In the WH State field, the employee’s default withholding state (set up in the Employee Information function) is displayed. You can select another withholding state to associate with the transaction, if necessary.
  5. Select the Local tax authority for the recurring entry, if you have not selected a tax group. The employee’s default local tax is displayed and you can select another local tax that is setup up for the employee.
  6. In the SUI State field, edit the state to which the employer pays state unemployment insurance, if necessary. The SUI state entered with the withholding state is displayed and cannot be changed.
  7. Select a Tax Groupto use to calculate multiple local taxes, or accept the default.

    If a tax group was selected on the Local Tax tab of the employee information setup screen the tax group will default into this field. If a tax group is selected or defaulted, all tax authorities within the tax group will have taxes calculated for them. The default local tax will be ignored.

    You may select a Tax Group OR a Local tax authority, you may NOT select both.

  8. In the Dept field, edit the department associated with the payroll transaction, if necessary. The employee’s home department is displayed. You may select a different department that the employee will actually work in. If you have the option to post expenses to work department the work department will have the expenses posted to it when the post checks is run.
  9. Edit, if necessary, the earning code associated with the payroll transaction in the Earn Code field. The employee’s default earning code is displayed. You may select from any of the valid earning codes set up for this employee.
  10. Edit, if necessary, the Labor Class code associated with the payroll transaction.
  11. Enter the number of Hours the employee worked under the selected Earn Code or used under the selected Leave Code (See Column Chooser for information on adding columns to the screen.). If the employee is hourly, the Rate and Amount field calculate automatically.

  12. Edit the hourly Rate (See Column Chooser for information on adding columns to the screen.) for the employee, if necessary. This field is automatically calculated from the employee’s default hourly rate and from the Add To Base and Multiplier fields on the Earning Codes screen.

  13. Edit the Amount the employee earned for the selected earning code, if necessary. If the employee is hourly, the system automatically calculates this amount, multiplying the number of hours worked by the hourly rate. If you adjust this amount, the employee's hourly rate is automatically recalculated.
  14. If the employee does piecework, enter the number of Pieces to apply to the payroll transaction. Pieces are used for management information and job control. If you interface Payroll with Project Costing, the number of pieces you enter will post to the project.
  15. Select the Leave Code for the time ticket transaction if you selected an earning code that has a leave type (See Column Chooser for information on adding columns to the screen.). This will deduct the hours from the accrued leave for the selected code.

    The remaining leave for each leave code set up for the employee will be displayed in the combo box list.

  16. If you wish to track employees’ work to a particular customer’s project, enter the Customer ID to which you want to apply the employee's work, if applicable. This information will not post back to project costing.
    Note: If you interface Project Costing with Payroll, the system tracks employees' work for a customer when you enter a customer ID. If you do not interface Project Costing with Payroll, the customer ID you enter prints on the Transaction History Report.
  17. If you wish to track employees’ work to a particular project, enter the Project ID to which you want to apply the employee's work, if applicable. This information will not post back to project costing.
    Note: If you interface Project Costing with Payroll, the system tracks employees' work for a project when you enter a project ID. If you do not interface Project Costing with Payroll, the customer ID you enter prints on the Transaction History Report.
  18. Select a Task ID if you want to apply employee's work to a task. This information will not post back to project costing.
    Note: If you interface Project Costing with Payroll, the system tracks employees' work when you enter a task ID. If you do not interface Project Costing with Payroll, the customer ID you enter prints on the Transaction History Report.
  19. Click the Save button on the toolbar to save your changes.
ClosedDeductions tab

Deductions entered here will override the deductions set up for an employee in the Deductions tab of the Employee Information function. You are warned when you enter a deduction for an employee by a warning message box, which states that the deduction overrides the deduction set up in the employee information.

  1. Edit the Date for payroll transaction deductions, if necessary.
  2. Enter the sequence number for the deduction in the Seq field. Leave the default value of 000 to accumulate all deductions on one check.
  3. Edit the employee's Labor Class, if necessary.
  4. Select a deductions Code for the employee.
  5. Enter the number of Hours for the deduction.
  6. Enter the Amount to withhold for the selected deduction code.
  7. Enter a deduction Note, if applicable. This note prints on the Miscellaneous Deductions Journal and posts to transaction history.
  8. The view-only Posted check box appears with a check if you have posted the transaction.
  9. Click the Save button on the toolbar to save your changes.
ClosedEmployer Costs tab

Employer Costs entered here will override the employer costs set up for an employee in the Employer Costs tab on the Employee Information screen.

  1. Edit the Date for payroll transaction employer costs, if necessary.
  2. Enter the sequence number in the Seq field. Leave the default value of 000 to accumulate all employer costs on one check.
  3. Edit the Department associated with the payroll transaction, if necessary.
  4. Edit the Labor Class code associated with the payroll transaction.
  5. Edit the employer cost Code, if necessary.
  6. Enter the number of Hours for the employer cost, if applicable.
  7. Enter the Amount of the employer cost.
  8. Enter an employer cost Note, if applicable. This note prints on the Miscellaneous Deductions Journal and posts to transaction history.
  9. The view-only Posted check box appears with a check if you have posted the transaction.
  10. Click the Save button on the toolbar to save your changes.
ClosedTotals tab

This tab displays the selected employee's posted, unposted, and total hours and pay for each assigned earning code, along with posted and unposted deduction, employer costs, reported tips, and pieces totals. If there are more earning codes than can fit on one screen, scroll up and down to view the listings for the additional earning codes.

This tab displays the selected employee's posted, unposted, and total hours and pay for each assigned earning code, along with posted and unposted deduction, employer costs, reported tips, and pieces totals. If there are more earning codes than can fit on one screen, scroll up and down to view the listings for the additional earning codes.